Product

From Meeting Assistant to AI Agents: Leverage all the Insights from your Meetings with Lampi AI

Time spent in meetings is only valuable if the insights gained are accessible and actionable. Lampi AI captures every discussion, organizes key takeaways, and leverages AI agents to transform meeting knowledge into automated workflows—saving time, effort, and resources.

Lampi

19 Feb 2025 • 7 min read

In today's work environment, the majority of employees (about 83%) spend up to a third of the workweek in meetings, such time having tripled since 2020.

There is no doubt that meetings are an important part of our work — they’re where we get together to make decisions, share expertise, brainstorm, and push projects forward.

However, it is also clear that the lack of focus time, the time spent searching for information covered in past meetings or in preparation for upcoming meetings, and the volume of constant communications represent important hidden costs for enterprises. In addition, many employees take part in meetings as passive participants, without their presence being useful. But FOMO is real and employees’ top motivation to attend meetings is related to ensuring to not miss information (despite that, today, only 1 in 3 people (35%) think they would be missed in the majority of their meetings). If you add in the time needed to prepare summaries or follow-ups, this can result in hundreds of hours a day (and millions of € a year) in lost productivity for large firms.

However, the real cost isn't just time spent in and out meetings — it's also the valuable knowledge that vanishes from an organization when these meetings end. Every day, critical insights go unnoticed and unrecorded. Such cost is even higher if we consider employee turnover. All the knowledge accumulated from thousands of hours of meetings vanish with the employee leaving his role.

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The solution isn't to have fewer meetings — it's to capture more value from the meetings you have. That's where Lampi AI comes in.

By inviting Lampi AI to your meetings, you receive a word-for-word transcript of the entire meeting, including speaker recognition and timestamps, and AI-generated summaries, each summary being editable by the user of team members in a shared note:

High-level summary: A quick and efficient way to understand the outcomes of the meeting without having to parse through the entire transcript.
Timeline summaries: This feature breaks down the meeting into digestible segments, highlighting key topics and discussions as they occur. This running summary is extremely useful for keeping track of the flow of conversation and the evolution of ideas throughout the meeting.
Key points: Lampi analyzes and extracts the most important points to remember from the meeting in a very succinct manner, with a particular focus on clearly indicating the action item, who is responsible for each action item and the next steps.
Executive summary (draft email): Lampi provides a draft of email with an executive summary, ready to share to your team.

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However, Lampi AI doesn't stop there and goes one step further by transforming your meetings into searchable, actionable, and shareable knowledge and leveraging insights from your meetings with AI agents to automate your daily tasks.

Find out more below on how you can:

Create centralized knowledge hub,
Easily extract insights from meetings but also perform some tasks by simply querying Lampi to do it,
Bring Meeting Insights into AI Agent Workflows to automate the most complex and time-consuming tasks.

Centralized knowledge hub

Enterprises need more than just meeting recordings and transcripts — they need a searchable and sharable knowledge hub where valuable insights are easily accessible. With Lampi AI, every meeting becomes a retrievable and structured source of information, available whenever needed.

Break down silos and ensure continuity

One of the biggest challenges in knowledge management is that insights often remain locked in silos, accessible only to those who attended the meeting. If key employees are unavailable due to vacation, turnover, or scheduling conflicts, their expertise and insights can be lost or difficult to retrieve, leading to inefficiencies and duplicated efforts.

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With Lampi AI, you can easily share past meetings with your team (or third-parties). Team members can easily revisit discussions, AI-generated summaries, retrieve critical decisions, and gain clarity on strategic directions, ensuring that knowledge is not tied to individuals but is instead embedded within the organization.

Organize knowledge with tags and categories

To truly leverage meeting insights, enterprises need more than just storage — they need structure.

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Lampi AI allows users to create customizable and shareable categories to efficiently organize information. By applying tags to meetings, firms can build organized searchable knowledge hubs, making it easy to filter and retrieve relevant insights based on topics, projects, or teams.

This functionality is particularly powerful for expert calls in financial firms. Analysts frequently conduct high-value discussions with industry experts to gather market intelligence. However, this expertise often becomes ephemeral, lost over time or buried in personal notes. Given the substantial costs associated with these expert calls — sometimes amounting to thousands of euros per session — losing such insights represents a significant cost (both financial but also opportunistic).

With Lampi AI, these insights are no longer fleeting. Instead, they become part of a structured repository, where past expert calls can be searched, referenced, compared, providing long-term value for analysts and decision-makers, but also integrated into AI workflows as explained below.

Interact with your transcripts

Having a rich database of meeting transcripts is valuable, but navigating through lengthy conversations to find key insights can be time-consuming. That’s why Lampi AI goes beyond simple transcription—it enables interactive querying, allowing you to extract critical information effortlessly.

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Instead of scrolling through transcripts, simply ask Lampi AI your question, and it will retrieve the precise information you need in seconds.

Whether you're looking for a specific decision, a key data point, or a past discussion on a strategic topic, Lampi’s intelligent search capabilities ensure you get the most relevant insights instantly.

For instance, you can ask:

🔹 “What was the conclusion of our last investment committee meeting?”

🔹 “What did the CFO say about Q3 budget adjustments?”

🔹 “Summarize our risk management discussion from last week.”

Instead of spending valuable time searching manually, Lampi retrieves and synthesizes the exact information you need.

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Beyond retrieving insights, you can also ask Lampi to achieve a specific task:

✅ Draft follow-up emails based on meeting takeaways.

✅ Generate pre-meeting briefs by summarizing past discussions on a topic.

✅ Extract key financial insights.

✅ Create action item reports, ensuring accountability across teams.

etc.

Lampi AI allows you to create and save specific prompts in a custom prompt library. This means you don’t have to rephrase the same requests repeatedly—just select a pre-saved prompt, and Lampi will generate the required output instantly.

Bring meeting insights into AI Agent workflows

At Lampi AI, we focus on providing AI agents that gather knowledge from internal and public data sources. The purpose of our meeting assistant is not to just capture meeting insights — but to empower AI agents to actively analyze and integrate them into your workflows.

Whether you’re drafting reports, conducting investment analyzes, or structuring insights across multiple discussions, Lampi AI ensures that no knowledge is lost and every piece of information is actionable.

Transform meeting insights into data sources

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Lampi AI enables you to select multiple sources of data to automate your daily tasks —meeting transcripts, internal documents, or public sources through AI-powered web research — and let AI agents extract, analyze, and generate structured outputs. The insights from your meetings are a source of data, like any other data.

For example, to automate the drafting of a service proposal following a client meeting, you can simply:

✅ Select relevant inputs: insights from past meetings, client presentations, and external sources such as market trends.

✅ Let the AI agent extract and analyze key points, identifying client pain points, service discussed, proposed prices, and generate a structured proposal.

Another great example is to leverage AI agents to perform investment analysis. Instead of manually reviewing calls with stakeholders, pitch decks, due diligence documents or market reports, Lampi AI lets you aggregate and analyze insights from multiple sources at once. Simply ask the AI agent to generate an investment memo.

Automate large-scale insight retrieval with AI Grid Agents

Extracting or comparing insights across multiple meetings — whether for reference checks, expert interviews, or due diligence — is often a tedious process. Lampi AI’s Grid Agent streamlines this by automatically structuring insights into an interactive table.

Here’s how it works:

✅ Define key questions as table columns (e.g., “What are the key risks mentioned”, “How the customer assesses the solution”, “Is the customer satisfied with the solution”, etc.).

✅ Select in a click multiple meetings as data sources, with each meeting representing a row.

✅ Let the AI Grid Agent answers in each column, extracting relevant insights from every meeting.

✅ Get a structured table of insights across all discussions in a single view.

For example, if you conduct 20 reference calls while evaluating an acquisition target, Lampi AI will populate a table comparing feedback across all meetings, helping you instantly spot patterns, discrepancies, or red flags. This method removes the manual effort of reviewing transcripts individually, allowing decision-makers to analyze large volumes of qualitative data in a fraction of the time.

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Note that Lampi AI meeting assistant is an add-on to our AI agent platform.

Data security and privacy

Discussions during meetings often contain extremely confidential information, which organizations simply cannot share with third parties. This is a major obstacle for companies managing sensitive data, who cannot simply use the vast majority of solutions on the market, which mainly use APIs.

At Lampi AI, we provide a solution that is completely independent of third-party and offer private deployments, including on-premise to ensure and a complete control of data, with enterprise-grade security measures and adherence to industry best practices.

💡 Ready to revolutionize the way your organization leverages meetings?

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